Meeting Details

Meeting of the City Council
25 May 2021 - 16:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests
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Public Agenda
1 Notice of Recording
Lord Mayor to advise that this meeting will be webcast for live or subsequent broadcast via the Council's Internet site ( and that members of the press/public may record and take photographs except where there are confidential or exempt items.
2 Declarations of Interests
Members are reminded that they must declare all relevant  pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting.

To confirm and authorise the signing of the Minutes of the meeting of the Council held on 13 April 2021.

To receive the Annual Report of the Lord Mayor.
5 Announcement of Lord Mayor's Awards
Lord Mayor to announce his awards.
6 Election of the Lord Mayor 2021/22

To elect the Lord Mayor.


NB.   A short break will follow to allow for the robing of the Lord Mayor.

7 Appointment of the Deputy Lord Mayor
To appoint the Deputy Lord Mayor.
8 Presentation to the Retiring Lord Mayor
To present the retiring Lord Mayor with an ex-Lord Mayoral Badge.
9 Presentation to the Retiring Lady Mayoress

To present the retiring Lady Mayoress with a badge as a memento of office.


NB. A short break will follow.

10 Allowances
To agree the allowances to be made to the Lord Mayor and the Deputy Lord Mayor in office during 2021/2022.

To determine the dates of the meetings of the Council to be held during the year ending with the next Annual Meeting of the Council.


It is suggested that meetings of the Council be held at 1400 hours on the following Tuesdays:-






22 June


13 July or 20 July

1 February

14 September

22 February

2 November

15 March

7 December

12 Annual Meeting in 2022

To confirm the date for the holding of the Annual Meeting of the Council in 2022.


It is recommended that the Annual Meeting for 2022 to be held in the Lyttleton Theatre BMI at 1600 hours on Tuesday 24 May 2022.

To receive a report from the Returning Officer of the persons elected Councillors of the City on 6 May 2021 and the making of the declarations of acceptance of office.
14 Lord Mayor's Announcements

To receive the Lord Mayor's announcements and such communications as the Lord Mayor may wish to place before the Council.

15 Petitions
To receive and deal with petitions in accordance with Council Rules of Procedure (B4.4 E of the Constitution)

As agreed by Council Business Management Committee a schedule of outstanding petitions is available electronically with the published papers for the meeting and can be viewed or downloaded.

To consider a report of the Council Business Management Committee.


The Leader, Councillor Ian Ward to move the following Motion:


"1     That Council agrees the proposed amendments set out in Appendix 1, and in the tracked change version of the Constitution (Appendix 2), and that the City Solicitor be authorised to implement the changes with effect from 25th May 2021.


2      That Council authorises the City Solicitor to make in-year changes to the Constitution to reflect variations in the senior officer structure, in line with decisions made by the Council Business Management (Chief Officer and Deputy Chief Officer Appointments, Dismissals and Service Conditions Sub-) Committee – JNC Core Panel."

To consider a report of the Council Business

Management Committee.



The Leader, Councillor Ian Ward to move the

following Motion:


“That the City Council makes appointments to

Committees and Other Bodies as set out in the

Appendix to the report.”



No attendance information has been recorded for the meeting.
No other member attendance information has been recorded for the meeting.
NameReason for Sending Apology
No apology information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.


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