Meeting Details

Resources Overview and Scrutiny Committee
22 Jul 2021 - 14:00 to 16:00
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests
  • Webcast



Public Agenda
1 Notice of Recording/Webcast
The Chair to advise/meeting to note that this meeting will be webcast for live or subsequent broadcast via the Council's meeting You Tube site ( and that members of the press/public may record and take photographs except where there are confidential or exempt items.

2 Apologies
To receive any apologies.

(i)     To note the resolution of the City Council appointing the Committee, Chair, Deputy Chair and Members to serve on the Committee for the period ending with the Annual Meeting of the Council in 2022.


Labour Group (5):-

Councillors Mohammed Aikhlaq (Chair), Barbara Dring, Shafique Shah, Majid Mahmood and Lisa Trickett.


Conservative Group (2):-  

Councillors David Barrie and Meirion Jenkins.


Liberal Democrat Group (1):-

Councillor Paul Tilsley.


(ii)   To elect a Deputy Chair for the purposes of substitution for the Chair, if absent, for the period ending with the Annual Meeting of the Council in 2022.

4 Declarations of Interests
Members are reminded that they must declare all relevant pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting.

To fulfil the functions of an Overview and Scrutiny Committee as they relate to any policies, services and activities concerning finance (including strategic finance, budget setting and financial monitoring); revenues and benefits; treasury management; Council land use and property assets; human resources; contracting, commissioning and commercialisation.

To confirm the action notes of the meetings held on 8 April 2021 and 1 June 2021 and to note the action notes of the informal meeting held on 24 June 2021.

Councillor Tristan Chatfield, Cabinet Member for Finance and Resources, and Sara Pitt, Assistant Director, Finance, in attendance.

(1410-1450 hrs)

Peter Bishop, Director of Digital and Customer Services, and James Couper, ERP Programme Director, in attendance.

(1450-1520 hrs)

Peter Bishop, Director of Digital and Customer Services, and Robin Burton, Programme Manager - New Ways of Working, in attendance.

(1520-1600 hrs)

To consider the Cabinet report (to be considered on 27 July) on planned procurement activity.
Reports to Follow

(i)      The Chair proposes that meetings be held at 1400 hours on the following Thursday in the Birmingham & Midlands Institute (BMI), Main Hall:-


2021                                             2022

22 July                                          20 January    

9 September                                10 February

7 October                                      24 March

4 November                                  28 April

9 December


(ii)     The Committee is requested to approve Thursdays at 1400 hours as a suitable day and time each week for any additional meetings required to consider 'requests for call in' which may be lodged in respect of Executive decisions.

13 Request(s) for Call In/Councillor Call for Action/Petitions Received (if any)
To consider any request for call in/councillor call for action/petitions (if received). 
14 Other Urgent Business
To consider any items of business by reason of special circumstances (to be specified) that in the opinion of the Chair are matters of urgency.
15 Authority to Chair and Officers
Chair to move:-

'In an urgent situation between meetings, the Chair jointly with the relevant Chief Officer has authority to act on behalf of the Committee'.
16 Exclusion of the Public
That in view of the nature of the business to be transacted which includes exempt information of the category indicated the public be now excluded from the meeting:-

Exempt Paragraph 3
Private Agenda
17 Planned Procurement Activities Report Appendix
  • Information relating to the financial or business affairs of any particular person (including the authority holding that information);
  1. Planned Procurement Activities Exempt Appendix 3
    • Information relating to the financial or business affairs of any particular person (including the authority holding that information);


No other member attendance information has been recorded for the meeting.
NameReason for Absence
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.


Also in attendance at the above meeting were:


Cllr Tristan Chatfield (Cabinet Member for Finance & Resources),

Rebecca Hellard (Interim Director of Council Management),

Peter Bishop (Director of Digital & Customer Services)

Alan Layton (Head of City Finance)


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