Meeting Details

The Chair to advise/meeting to note that this meeting will be webcast for live or subsequent broadcast via the Council's Public-I microsite (please click this link) and that members of the press/public may record and take photographs except where there are confidential or exempt items.

Members are reminded they must declare all relevant pecuniary and other registerable interests arising from any business to be discussed at this meeting.

If a disclosable pecuniary interest is declared a Member must not participate in any discussion or vote on the matter and must not remain in the room unless they have been granted a dispensation.

If other registerable interests are declared a Member may speak on the matter only if members of the public are allowed to speak at the meeting but otherwise must not take part in any discussion or vote on the matter and must not remain in the room unless they have been granted a dispensation.    

If it is a ‘sensitive interest’, Members do not have to disclose the nature of the interest, just that they have an interest.

Information on the Local Government Association's Model Councillor Code of Conduct is set out via http://bit.ly/3WtGQnN. This includes, at Appendix 1, an interests flowchart which provides a simple guide to declaring interests at meetings.

Councillor Philip Davies to move the following recommendations:

"That Full Council acting as Trustee:

1. Approves that the administration, management and governance of the three funds based charities, namely the Birmingham Municipal Charity, Charity of Harriet Louisa Loxton and Centre for the Child Trust Fund, transfers to a suitable Community Foundation including the investment management, in accordance with the Charities Act 2011 and each charity’s governing documents.

2. Approves the proposal of transferring the day to day management, administration and governance to the Community Foundation (option 2 in the report), with the Council retaining overall strategic oversight and responsibility as Sole Trustee.

3. Authorises officers to negotiate, finalise and enter into a formal agreement for the provision of the day to day management of the charities and associated investments with a suitable Community Foundation.

4. Authorises officers to make and submit all necessary applications to the Charity Commission for statutory consents, schemes or approvals required to give effect to the proposed transfers and execute transfer deeds and grant making agreements to the Community Foundation ensuring compliance with legal obligations and preservation of charitable purposes.

5. Requires the Community Foundation to provide quarterly report (covering awards, geography, beneficiary groups, and outcomes) and an annual impact report to the Trust and Charity Committee (TCC) to ensure ongoing accountability.

6. Delegates authority to the City Solicitor (or their delegate) to take all necessary steps to implement the decision of Full Council, including entering into any agreements or arrangements and to ensure compliance with all relevant legal and governance requirements.

7. Agrees that the proposals in the report involves a material delegation of trustee functions to an external organisation concerning the transference of administration, management and governance of charities, and therefore under Part B15 of the Constitution, a final decision must be made by Full Council sitting as Trustee as these powers cannot be sub-delegated by the TCC."

Council Philip Davis to move the following recommendations:

"That Full Council acting as Trustee:

98 Queensbridge Road

Calthorpe Park - former Park Keepers Lodge

Public Park at Harborne – former Park Keepers Lodge

Selly Oak Park - disposal of former Park Keepers Lodge

Disposal by Long Term Lease - The Calthorpe Park Play Centre

Disposal by Long Term Lease of Sarehole Mill building (part of Sarehole Mill Recreation Ground)

Disposal by Long Term Lease of Bartley Green Library

Moseley Road Community Centre

Selly Oak Library

Bockleton Field Study Centre

1. Approves the disposal of the former caretakers lodge at 98 Queensbridge Road, forming part of the Highbury Estate.

2. Authorise obtaining the required Section 119 valuations for the disposal of 98 Queensbridge Road, ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

3. Seek Charity Commission approval for the disposal of 98 Queensbridge Road.

4. Approves the disposal of Calthorpe Park - former Park Keepers Lodge

5. Authorise obtaining the required Section 119 valuations for the disposal of Calthorpe Park – former Park Keepers lodge, ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

6. Seek Charity Commission approval for the disposal of Calthorpe Park – former Park Keepers lodge

7. Approves the disposal of Public Park at Harborne - former Park Keepers Lodge

8. Authorise obtaining the required Section 119 valuations for the disposal of Public Park at Harborne – former Park Keepers lodge, ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

9. Seek Charity Commission approval for the disposal of Public Park at Harborne – former Park Keepers lodge

10. Approves the disposal of Selly Oak Park - former Park Keepers Lodge.

11. Authorise obtaining the required Section 119 valuations for the disposal of Selly Oak Park – former Park Keepers Lodge, ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

12. Seek Charity Commission approval for the disposal of Selly Oak Park – former Park Keepers Lodge

13. Approves the disposal by way of long lease of the property known as The Calthorpe Park Play Centre.

14. Authorise the submission of applications to the Charity Commission seeking either an Order or a Scheme to permit the disposal of Calthorpe Park Play Centre by way of a long lease of up to 25 years, from an early date to be agreed, of the land currently allocated to the Service, to be granted to a suitable community organisation.

15. Authorise obtaining the required Section 119 valuations for the disposal of Calthorpe Park Play Centre ensuring compliance with requirements for full market value by an independent qualified valuer for the disposal.

16. Approves the granting of disposal by way of long lease of Sarehole Mill building itself and ancillary adjacent land with the majority of the open space (to the north) to be still retained by the trust.

17. Authorise the submission of applications to the Charity Commission seeking either an Order or a Scheme to enable the completion of an Agreement for Lease and subsequently the grant of a lease for 25 years of Sarehole Mill building.

18. Approves the disposal by way of long lease of Bartley Green Library.

19. Approves from June 2026, the grant of a long term tenancy to the ‘Bartley Green Library Hub’, a local community organisation, who will manage the operation of the Library.

20.  Authorise the submission of applications to the Charity Commission for Bartley Green Library to obtain either an Order or Scheme for disposal including the disposal by way of a lease for up to 30 years.

21. Approves the disposal of Moseley Road Community Centre.

22. Authorise obtaining the required Section 119 valuations for the disposal of Moseley Road Community Centre ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

23. Seek Charity Commission approval for an order of scheme for the disposal of Moseley Road Community Centre.

24. Approves the disposal of Selly Oak Library.

25. Authorise obtaining the required Section 119 valuations for the disposal of Selly Oak Library, ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

26. Seek Charity Commission approval for an order of scheme for the disposal of Selly Oak Library.

27. Approves the disposal of woodland held in trust being part of the former Bockleton Field Study Centre in Worcestershire and undertake all appropriate actions for winding up of the Trust as appropriate.

28. Authorise obtaining the required Section 119 valuations for the disposal of Bockleton Field Study Centre woodland, ensuring compliance with requirements for full market valuation by an independent qualified valuer for the disposal.

29. Seek Charity Commission approval for an order of scheme for the disposal of Bockleton Field Study Centre woodland and closure of the trust.

30. Authorises any other steps as required by the Charities Act 2011 or any other relevant legislation, to give effect to the above recommendations.

31. Delegates authority to the City Solicitor (or their delegate) to undertake all necessary legal steps to effect and formalise the above recommendations

Councillor Philip Davis to move the following recommendations: 

"That Full Council acting as Trustee:

1. Recognises strong performance in Leadership and Ethics & Culture, with clear progress across most governance areas. The assessment also highlights opportunities to further strengthen Purpose, EDI, Decision-Making, Risk & Control.

2. Endorses the updated action plan and requests officers to complete all outstanding and partially completed recommendations, noting that despite capacity constraints in property and legal services significant progress has been achieved to date with 19 of 24 actions being fully completed.

Councillor Philip Davis to move the following recommendations:

"That the Full Council acting as Trustee:

1. Approves the 2026–27 budgets for all Trusts and Charities for which the Council acts as sole custodian, detailed in this report and further set out in Appendix 1.

2. Delegates authority to the Executive Director of Finance and Section 151 (or their delegates) in consultation with the Chair to the Committee to manage expenditure within the approved budgets and report any material variations to the Committee.

3. Notes the Councils planned contribution of £1,057,785 for the maintenance and operation of parks and recreation grounds charities, recognising the financial pressures and limited income available to many of the Trusts.

4. Approves the merger of twelve parks charities and authorises officers to seek a Charity Commission Scheme (usually a cy-près scheme) to amend or remove charitable objects that are no longer capable of being delivered on a financially sustainable or legally compliant basis.

5. Approves a scheme be sought for George Cadbury Park to enable a replacement building for the one destroyed by arson.

6. Authorises the City Solicitor (or their delegate) to prepare and complete all necessary legal documentation to give effect to the above recommendations."

Councillor Philip Davis to move the following recommendations: 

"That Full Council acting as Trustee :

1. Approves funding of £188,000 over a three year period from Highbury Trusts to CHT. The funding will be profiled as £53,940 in 2026/27, £56,215 in 2027/28 and £77,845 in 2028/29.

2. Approves the request from Chamberlain Highbury Trust (CHT) to enter a 10 year Management and Maintenance Agreement with Highbury Trust (CHT paper attached as Appendix 1).

3. Notes the request from the Chamberlain Highbury Trust for a three-year funding package from Highbury, approved through the Council’s budget-setting process.

4. Approves the use of charity’s property and assets included in the Management and Maintenance agreement.

5. Authorises the City Solicitor (or their delegate), in consultation with the Executive Director of Finance and the Section 151 officer (or their delegate), to prepare, finalise and execute the Management and Maintenance Agreement only to the extent approved by Full Council, and to make consequential or minor amendments. (No commitment shall take effect unless and until the appropriate approvals are in place.)

6. Requests that officers report back to the Trusts and Charities Committee following Full Council’s determination, setting out the finalised agreement, funding profile (if approved), and implementation timeline.