Meeting Details

Lord Mayor to advise that this meeting will be webcast for live or subsequent broadcast via the Council's meeting You Tube site (www.youtube.com/channel/UCT2kT7ZRPFCXq6_5dnVnYlw) and that members of the press/public may record and take photographs except where there are confidential or exempt items.

Members are reminded that they must declare all relevant  pecuniary and non pecuniary interests arising from any business to be discussed at this meeting. If a disclosable pecuniary interest is declared a Member must not speak or take part in that agenda item. Any declarations will be recorded in the minutes of the meeting.

To confirm and authorise the signing of the Minutes of the meeting of the Council held on 12 July 2022.

Minutes to follow.

(1400-1410)

To receive the Lord Mayor's announcements and such communications as the Lord Mayor may wish to place before the Council.

(70 minutes allocated) (1420-1530)

To deal with oral questions in accordance with Council Rules of Procedure (B4.4 F of the Constitution).

A.   Questions from Members of the Public to any Cabinet

       Member or Ward Forum Chair (20 minutes)

B.   Questions from any Councillor to a Committee

       Chair, Lead Member of a Joint Board or Ward

       Forum Chair (up to 10 minutes)

C.   Questions from Councillors other than Cabinet

      Members to a Cabinet Member (up to 20 minutes)

D.   Questions from Councillors other than Cabinet

      Member to the Leader or Deputy Leader (up to 20 minutes)

(5 minutes allocated) (1530-1535)

To make appointments to, or removal from, committees, outside bodies or other offices which fall to be determined by the Council.

(5 minutes allocated) (1535-1540)

This report recommends that Full Council approves the persons outlined in the report to be appointed to the Independent Remuneration Panel as co-opted members.

The report also seeks Full Council approval to appoint one Citizen Representative and one Appointed Representative to the Independent Remuneration Panel. City Council will then be asked to confirm the appointments on 13 September 2022 following the completion of the recruitment exercise.

The Leader, Councillor Ian Ward to move the following Motion:

“That Full Council approves the persons outlined in the report to be appointed to the Independent Remuneration Panel as co-opted members and grants approval to appoint one Citizen Representative and one Appointed Representative to the Independent Remuneration Panel. City Council will then be asked to confirm the appointments on 13 September 2022 following the recruitment exercise.”

(30 minutes allocated) (1540-1610)

This report seeks consideration of changes to the Council’s Procurement and Contract Rules and recommendation for approval by Full Council.

The Cabinet Member for Finance and Resources, Councillor Yvonne Mosquito to move the following Motion:

“That the changes presented in the updated Procurement and Contract Governance Rules (Appendix 1) be approved as part the new Contract Standing Orders for the Council and incorporated into the Council’s Constitution.

That delegated authority be granted to the Section 151 Officer and Monitoring Officer to agree any final minor changes and edits to the Contract Standing Orders and supporting procedural notes in conjunction with the Cabinet Member for Finance and Resources”.

(20 minutes allocated) (1610-1630)

This report outlines other proposed changes to the constitution and recommendation for approval by Full Council.

The Leader, Councillor Ian Ward to move the following Motion:

“That approval be given to the amendments to Parts A, B, C and E of the Constitution, set out via the Change Log at Appendix 1 and the tracked change versions attached at Appendix 2.

That the City Solicitor be authorised to implement the changes with effect from 9 July 2022.

That Council notes that proposed changes to Part D of the Constitution (Council Procurement and Contract Governance Rules) have been set out by the Assistant Director, Procurement via a standalone report (which is also on the agenda for Council to consider on 8 July).”

(Break 16:30-17:00)

(30 minutes allocated) (1700-1730)

To consider the Scrutiny Business report.

The Chair of the Coordinating Overview and Scrutiny Committee, Councillor Sir Albert Bore to move the following Motion:

“That Full Council notes the updates provided by the Scrutiny Business Report.”

(15 minutes allocated) (1730-1745)

To consider a report of the Council Business Management Committee (Chief Officers and Deputy Chief Officers Appointments Dismissals and Service Conditions Sub-Committee - JNC).

The Leader of the Council, Councillor Ian Ward to move the following Motion:

That Council notes:

i) the need for urgency of this appointment and the exempt appendices to this report.

ii) Agrees that Deborah Cadman be appointed as the Council’s Chief Executive and Head of Paid Service on the terms and conditions as set out in the attached exempt appendices with a commencement date for permanent employment to be agreed.

        EXCLUSION OF THE PUBLIC (IF REQUIRED)

If required, Lord Mayor to Move:-

"That, in view of the nature of the business to be transacted, which includes the following exempt information, the public be now excluded from the meeting:-

(90 minutes allocated) (1745-1915)

To consider the attached Motions of which notice has been given in accordance with Council Rules of Procedure (B4.4 G of the Constitution).