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Details
Title:
Replacement Document Management System for the Benefits and Revenues Service FBC
Include item on Forward Plan/ Key Decision
No
Urgent Decision - Not in Forward Plan
No
Details for Agenda Sheet
Service Director Customer Services
Implementation Date (not before meeting on)
Mon 18 Jul 2016
Purpose
To seek approval to the Full Business Case (FBC) , (Appendix 1) for a replacement Document Management System (DMS) for the Revenues and Benefits Services. To outline the benefits of this investment, including risk reduction, increase in productivity and improved service to customers. To note that in accordance with the Corporate IT Contract, the procurement of a DMS solution will be undertaken by Service Birmingham.
Key Portfolio
OLD - Children, Families and Schools
Decision Maker
Cabinet Member and Chief Officer
Chief Officer Decision Maker
1 Diamond
Decision Maker:
Cabinet Member
Decision Outcome
On 18 July 2016 the Deputy Leader jointly with the Strategic Director Change and Support Services:
(i) Approved the Full Business Case (as Appendix 1 attached to the report) for the replacement DMS solution up to the sum of £955,000;
(ii) Approved the prudential borrowing of £609,607 to procure a replacement document management system (DMS) for the Benefits and Revenues Services;
(iii) Authorised the Service Director Customer Services to place orders with Service Birmingham up to a value of £995,000 to progress the proposal;
(iv) Authorised the City Solicitor to negotiate, execute and complete any necessary legal documentation to give effect to the above.
NOTE: CALL IN ENDS THURSDAY 21 JULY 2016 AT 1600 HOURS.
Is the Decision Maker Aware of the Decision:
No
Is the Head of Services Aware of the Decision:
No
Is Decision County Wide:
No
Would the recommended decision be contrary to the budget and policy framework:
No
Additional Information
Decision Criteria
This Decision does not contain any decision criteria records.
Wards
This Decision does not contain any Ward records.
Topics
This Decision does not contain any Topic records
Overview and Scrutiny
Corporate Resources and Governance Overview and Scrutiny Committee
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Decision History
| 18/07/2016 11:25:45 | Janet Hinks | Business Item Created | |
| 18/07/2016 11:25:46 | Janet Hinks | Committee Added | Joint Cabinet Member and Chief Officer |
| 18/07/2016 11:25:46 | Janet Hinks | Meeting Added | |
| 18/07/2016 11:25:46 | Janet Hinks | OS Committee Added | Corporate Resources and Governance Overview and Scrutiny Committee |
| 18/07/2016 11:26:03 | Janet Hinks | Status Changed | Decision Proposed [2] |
| 18/07/2016 11:27:07 | Janet Hinks | Contacts Edited | |
| 18/07/2016 11:28:58 | Janet Hinks | Report Added | Document ID 105846: Replacement DMS for Revenues and Benefits Service FBC report |
| 18/07/2016 17:54:05 | Sarah Stride | General Details Edited | |
| 26/07/2016 13:10:19 | Sarah Stride | Status Changed | Implemented [7] |
Approval/Comments
No history found.