Decision Details

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Details

Status:
Implemented
Title:
Full Business Case- New build depot for the relocation of Montague Street and Redfern Road Depots (Atlas Works)
Include item on Forward Plan/ Key Decision
Yes
Item Contains Exempt/Private Reports
No
Reference:
009141/2021
Urgent Decision - Not in Forward Plan
No
Details for Agenda Sheet
Report of Managing Director City Operations
Implementation Date (not before meeting on)
Tue 12 Oct 2021
Purpose

To seek approval to:

  • The Full Business Case
  • To additional capital funding
  • To declare Redfern Road Depot site surplus
  • To approve the contract award for construction and project delivery
Key Portfolio
OLD - Finance and Resources
Decision Maker
Chief Officer Decision Maker
Reason For Key Decision

Financial  capital spend over £1m

Relevant Documents
Decision Type:
Committee
Decision Maker:
Cabinet
Directorate
City Operations
Other Information
Private Reason
Decision Outcome

On 12 October 2021, Cabinet:-

(i)     Approved the Full Business Case (report Appendix 2) to construct a new depot facility to relocate the activities currently carried out at Montague Street Depot and Redfern Road Depot inclusive of fit out, fees and contingency at an estimated capital cost of £13.665m;

(ii)     Approved the award of a contract to Morgan Sindall Construction Ltd for the construction of the new depot for the maximum value of the £11.347m (inclusive of contingency) and for the Director, City Operations to place an order for these works;

(iii)    Authorised the Managing Director, City Operations to instruct Acivico Ltd to progress the project proposal to RIBA Plan of Work to stage 6 (Handover and Close Out) at a cost not to exceed £0.122m;

(iv)    Delegated the strategy and the commencement of the procurement activity for the supply, installation and ongoing maintenance of the garage equipment for the depot to the Managing Director, City Operations in conjunction with the Assistant Director, Procurement (interim), the Director of Council Management and the Acting City Solicitor (or their delegates) as detailed in paragraph 7.4.2. to the report;

(v)    Delegated the award of contract(s) for the supply, installation and ongoing maintenance of the garage equipment for the depot to the Managing Director, City Operations in conjunction with the Assistant Director, Procurement (interim), the Director of Council Management and the Acting City Solicitor (or their delegates);

(vi)    Authorised the Director of Council Management to set aside a capital sum of £1.9m from Prudential Borrowing, as an additional contribution towards the construction of the new depot on the former Atlas Works site. The capital repayment and interest over the 15-year period is £0.147m per annum and contained within the budget envelope of £0.2m per annum saved from the closure of the two sites;

(vii)   Declared the land and property known as Redfern Road Depot, Tyseley, B11 2AB, shown in Appendix 3, surplus to Council requirements and authorise its subsequent sale. Notes that in accordance with existing surplus property procedures no internal re-use of the property has been identified;

(viii)   Delegated approval to the Assistant Director of Property to set reserves on land and property assets at or above £500,000 should the property be offered for sale at public auction. Noted and approved that the mode of disposal will be agreed Page 3 of 9 and approved by the Assistant Director of Property in consultation with the Leader;

(ix)    Approved the setting aside of the capital receipt realised on the sale of Redfern Road Depot sale towards the cost of the project proposal;

(x)     Authorised the City Solicitor to negotiate, execute and complete all necessary legal documents to give effect to the above recommendations.

THE DEADLINE FOR CALL IN IS 1600 HOURS ON MONDAY 18 OCTOBER 2021.

Is Decision County Wide:
No
Would the recommended decision be contrary to the budget and policy framework:
No
Decision Options:

Additional Information

Reg 10
Reg 11

Decision Criteria

This Decision does not contain any decision criteria records.

Wards

Tyseley & Hay Mills

Topics

This Decision does not contain any Topic records

Overview and Scrutiny

Housing and Neighbourhoods Overview and Scrutiny Committee

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This section displays the history of the Decision.

Decision History

Date & Time CreatedUser Full NameStatus DescriptionDetails
12
 Page 1 of 2, items 1 to 10 of 11.
06/07/2021 08:20:36Yvonne Hathaway Business Item Created 
06/07/2021 08:20:36Yvonne Hathaway Committee AddedCabinet
06/07/2021 08:20:36Yvonne Hathaway Meeting Added12/10/2021 10:00AM
06/07/2021 08:23:11Yvonne Hathaway Ward AddedTyseley & Hay Mills
06/07/2021 08:23:40Yvonne Hathaway OS Committee AddedHousing and Neighbourhoods Overview and Scrutiny Committee
06/07/2021 08:26:02Yvonne Hathaway Contacts Edited 
06/07/2021 08:26:53Yvonne Hathaway Status ChangedDecision Scheduled [1]
30/09/2021 12:12:15Lynda Parchment Report AddedDocument ID 195976: New Build Depot for the Relocation of Montague St and Redfern Rd Depots
04/10/2021 16:59:38Errol WilsonStatus ChangedDecision Proposed [2]
13/10/2021 15:13:49Michelle EdwardsGeneral Details Edited 

Approval/Comments

No history found.