Decision Details

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This section allows you to view the general details of a Decision

Details

Status:
Call-in
Title:
SINGLE CONTRACTOR NEGOTIATIONS – CLEAN AIR ZONE MITIGATIONS APPLICATION AND CASE MANAGEMENT SYSTEM
Include item on Forward Plan/ Key Decision
No
Reference:
007428/2020
Urgent Decision - Not in Forward Plan
No
Details for Agenda Sheet
Report of the Interim Director, Inclusive Growth.
Implementation Date (not before meeting on)
Mon 27 Jan 2020
Purpose
The Council requires a mitigations application and case management system to allow effective processing of applications for Clean Air Zone related grants to be functional by 1st April 2020. Whilst it was originally envisaged that the IT system developed to process CAZ exemptions would also support CAZ mitigations processing, it has since been identified that the current business solution does not have the technical capability to do so, nor will it be possible to adapt it in the future. Due to the limited time available to procure an effective business solution it is therefore proposed that the Council enters into single contractor negotiations with an organisation to deliver the solution by the required deadline.
Key Portfolio
OLD - Transport and Environment
Decision Maker
Cabinet Member and Chief Officer
Chief Officer Decision Maker
Reason For Key Decision
Relevant Documents
Decision Type:
Committee
Decision Maker:
Cabinet Member
Directorate
Inclusive Growth
Other Information
Private Reason
Appendix 1 - Exempt Paragraph 3
Decision Outcome

On 27 January 2020, the Cabinet Members for Transport and Environment and for Finance and Resources:-

    1. Noted the content of Exempt Appendix 1 to the report;

    2. Under Standing Order 2.5iv, approved the commencement of single contractor negotiations by the Assistant Director, Transport and Connectivity with the recommended supplier identified in Exempt Appendix 1 to the report for the provision of a mitigations application and case management system, and application support for up to 5 years commencing in January 2020;

    3. Agreed to delegate authority to the Interim Director, Inclusive Growth in conjunction with the Assistant Director, Development and Commercial (or their delegate), the Interim Chief Finance Officer (or their delegate) and the Acting City Solicitor (or their delegate) to award a contract, subject to the satisfactory outcome of negotiations described in the 'purpose' of the report above.

    THE DEADLINE FOR REQUESTS FOR CALL-IN IS 1600 HOURS ON THURSDAY, 30 JANUARY 2020.                                                                                                                                                     On 30 January 2020 at 12:40 hours, a request for call-in was submitted by Councillors Robert Alden and Ewan Mackey.  No action can be taken on this decision until the request for call-in has been considered by the Sustainability and Transport O&S Committee, which is required to meet by 17 February 2020.            

Is the Decision Maker Aware of the Decision:
No
Is the Head of Services Aware of the Decision:
No
Is Decision County Wide:
No
Would the recommended decision be contrary to the budget and policy framework:
No
Decision Options:

Additional Information

Reg 10
Reg 11

Decision Criteria

This Decision does not contain any decision criteria records.

Wards

Acocks Green; Allens Cross; Alum Rock; Aston; Balsall Heath West; Bartley Green; Billesley; Birchfield; Bordesely & Highgate; Bordesely Green; Bournbrook & Selly Park; Bournville & Cotteridge; Brandwood & Kings Heath; Bromford & Hodge Hill; Castle Vale; Druids Heath & Monyhull; Edgbaston; Erdington; Frankley Great Park; Garretts Green; Glebe Farm & Tile Cross; Gravelly Hill; Hall Green North; Hall Green South; Handsworth; Handsworth Wood; Harborne; Heartlands; Highter's Heath; Holyhead; Kings Norton North; Kings Norton South; Kingstanding; Ladywood; Longbridge & West Heath; Lozells; Moseley; Nechells; Newtown; North Edgbaston; Northfield; Oscott; Perry Barr; Perry Common; Pype Hayes; Quinton; Rubery & Rednall; Shard End; Sheldon; Small Heath; Soho & Jewellery Quarter; South Yardley; Sparkbrook & Balsall Heath East; Sparkhill; Stirchley; Stockland Green; Sutton Four Oaks; Sutton Mere Green; Sutton Reddicap; Sutton Roughley; Sutton Trinity; Sutton Vesey; Sutton Walmley & Minworth; Sutton Wylde Green; Tyseley & Hay Mills; Ward End; Weoley & Selly Oak; Yardley East; Yardley West & Stechford

Topics

This Decision does not contain any Topic records

Overview and Scrutiny

This Decision does not contain any Overview and Scrutiny records.

This section allows you to view the reports for the Decision.

Reports

  1. pdf Cabinet Members Report SCN - Mitigation Application System 23.01.2020 (113Kb)
    1. pdf Cabinet Member Report - Exempt Appendix 1 23.01.2020 - Private Report
    2. pdf Appendix 2 CAZ Equality Impact Assessment Nov19 (479Kb)

This section displays the history of the Decision.

Decision History

Date & Time CreatedUser Full NameStatus DescriptionDetails
 Page 1 of 9, items 1 to 10 of 81.
27/01/2020 15:25:06David SmithBusiness Item Created 
27/01/2020 15:25:06David SmithCommittee AddedCabinet Member and Chief Officer
27/01/2020 15:27:54David SmithWard AddedAcocks Green
27/01/2020 15:27:54David SmithWard AddedAllens Cross
27/01/2020 15:27:54David SmithWard AddedAlum Rock
27/01/2020 15:27:54David SmithWard AddedAston
27/01/2020 15:27:54David SmithWard AddedBalsall Heath West
27/01/2020 15:27:54David SmithWard AddedBartley Green
27/01/2020 15:27:54David SmithWard AddedBillesley
27/01/2020 15:27:54David SmithWard AddedBirchfield

Approval/Comments

Workflow ActionUserRequested DateResponse Due DateResponded DateResponseResponse Comment
CallIn David Smith Thu 30 Jan 2020 - 12:57 Thu 6 Feb 2020 Thu 30 Jan 2020 - 01:08 Accepted Reasons 5, 6, 8, 9 and 10